Accounting fundamentals, TallyPrime, vouchers, inventory, GST, TDS/TCS examples, bank reconciliation and financial reports.
What you will cover
Accounting fundamentals
TallyPrime
vouchers
inventory
GST
TDS/TCS examples
bank reconciliation
financial reports
Topic list from the institute's programme record.
Certification
Certificate terms for this programme are confirmed by the institute at admission. Any ADIVAS course-completion certificate is an institute certificate; it is not a university degree, an externally accredited qualification or a vendor certification (such as AWS or Microsoft) unless the institute states so in writing.
The programme title is as supplied in the institute's list. Please confirm the awarding body and recognition with the institute before enrolling.
Curriculum 0.1 · Draft: written for ADIVAS and awaiting academic review and approval. Topics and weeks may change before your batch starts.
Your skill trail
You move through 7 stations. Each week builds one skill you can show, not just a topic you have heard.
1
Accounting fundamentals
Master double entry, ledgers, trial balance and final accounts on paper.
Week 1 Business transactions and the accounting equation
Week 2 Debit, credit, journal and ledger
Week 3 Trial balance, errors and rectification
Week 4 Adjustments and final accounts
2
TallyPrime company and vouchers
Set up companies and enter all common vouchers accurately.
Week 5 TallyPrime set-up and ledger design
Week 6 Cash and bank vouchers
Week 7 Sales, purchase and return vouchers
Week 8 Journal, adjustments and corrections
Week 9 Daybook review and vouchers practice
3
Inventory management
Maintain stock, godowns, batches and valuation with checks.
Week 10 Stock items, groups and units
Week 11 Stock valuation methods
Week 12 Godowns, batches and expiry
Week 13 Price lists, discounts and stock reports
4
GST accounting
Record GST transactions, returns and credit, and review reports.
Week 14 GST principles and set-up
Week 15 GST sales and purchase entries
Week 16 GST reports and input credit
Week 17 Return preparation review and record keeping
5
TDS, TCS and credit control
Record deduction and collection with assumptions and manage bills and credit.
Week 18 TDS and TCS with examples
Week 19 Receivables, payables and interest
6
Reconciliation and reports
Reconcile, close the period and prepare statements.
Week 20 Bank reconciliation
Week 21 Period-end adjustments and closing
Week 22 Financial statements and interpretation
7
Capstone practice
Handle a complete year-like data set independently and present it.
Week 23 Capstone practice: full-month books
Week 24 Capstone submission and viva
★
Wholesale Stationery: Complete Software Books
Your project, reviewed by a trainer.
The ADIVAS mastery ladder: how each skill is recognised
Explored You have seen the idea and tried a first example.
Practising You can do it with hints and keep improving.
Proficient You complete the weekly practical task correctly on your own.
Proven You apply it in a project reviewed by your trainer.
Skill-level tracking is being added to the learner workspace. Your trainer already reviews weekly practical work.
What you will be able to do
Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions.
Configure TallyPrime companies, groups, ledgers, voucher types and security for a business.
Enter and correct all common vouchers, including sales, purchases, notes, contra and journal entries.
Maintain inventory with units, godowns, batches, price lists, stock journals and valuation methods.
Record GST transactions correctly and review GST reports, input credit and mismatches.
Record TDS and TCS using example rates with stated assumptions and verify current rules from official sources.
Manage bill-wise receivables and payables, interest and credit follow-up.
Reconcile bank statements and build a month-end closing routine with reports and an owner summary.
Who it suits
School Commerce students after Class 12 and keen Class 11-12 learners who want a full software-accounting skill set.
College Commerce and business graduates who want a deep practical accounting-software diploma alongside their degree.
Professional Accounts assistants, shop owners and job seekers who want a thorough, practice-based accounting software programme.
Prerequisites: Basic computer use and Class 10 mathematics. Accounting background is not required. Tools: TallyPrime, Windows computer, Excel or LibreOffice Calc for report export, Sample business data sets, invoices and bank statements supplied by the institute.
Weekly plan
Accounting fundamentals Weeks 1–4
Week 1: Business transactions and the accounting equation
Theory
What accounting records and why
Assets, liabilities, capital, income, expenses
Effect of transactions on the equation
Source documents: bill, voucher, receipt
Lab
Analyse 25 events of a small bakery and fill an equation table; sort a pile of sample documents into source-document types.
Homework
Create an equation table for 10 events from a family shop you know.
Deliverable
Equation table with document sorting list.
Weekly checkpoint
Quiz and a 10-event equation task.
You will be able to
Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions.
Week 2: Debit, credit, journal and ledger
Theory
Debit and credit rules for each account type
Journal entry format and narration
Ledger posting and balancing
Cash book and bank column
Lab
Journalise 30 transactions of the bakery, post to ledgers and balance them.
Homework
Write the entry for 10 mixed transactions given by the trainer and justify each.
Deliverable
Journal and ledgers workbook.
Weekly checkpoint
Journal test with 10 entries.
You will be able to
Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions.
Week 3: Trial balance, errors and rectification
Theory
Preparing a trial balance
Errors that do and do not affect the trial balance
Suspense account concept
Rectification entries
Lab
Prepare a trial balance, find three planted errors and pass rectification entries.
Homework
Classify 10 given errors as one-sided, compensating or principle errors.
Deliverable
Corrected trial balance and error log.
Weekly checkpoint
Error-classification questions and a rectification task.
You will be able to
Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions.
Week 4: Adjustments and final accounts
Theory
Depreciation, accrued and prepaid items
Closing stock and cost of goods sold
Profit and loss account and balance sheet
Reading a balance sheet: strength and weakness
Lab
Take the bakery trial balance, post adjustments and prepare final accounts.
Homework
Compute depreciation under straight-line for three assets and write the effect on profit.
Deliverable
Final accounts with notes.
Weekly checkpoint
Adjustment calculation test and final accounts task.
You will be able to
Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions.
TallyPrime company and vouchers Weeks 5–9
Week 5: TallyPrime set-up and ledger design
Theory
Company creation, features and configuration
Groups, sub-groups and ledgers with naming discipline
Opening balances and difference check
Users, passwords owned by the business, backup and restore
Lab
Create a company for a stationery wholesaler, add 60 ledgers, enter openings and take a verified backup.
Homework
Review the ledger list and merge or rename five confusing ledgers.
Deliverable
Company, ledgers and backup.
Weekly checkpoint
Hands-on setup and group-matching test.
You will be able to
Configure TallyPrime companies, groups, ledgers, voucher types and security for a business.
Week 6: Cash and bank vouchers
Theory
Payment, receipt and contra vouchers
Single and double-entry modes
Cheque and UPI details in vouchers
Cash and bank books and daybook
Lab
Enter 40 cash and bank transactions across a fortnight and check balances with a mock cash count.
Homework
Reconcile cash in hand with the mock physical count and explain a ₹40 difference.
Deliverable
Cash book and cash-count reconciliation.
Weekly checkpoint
Voucher-selection questions and an entry task.
You will be able to
Enter and correct all common vouchers, including sales, purchases, notes, contra and journal entries.
Week 7: Sales, purchase and return vouchers
Theory
Accounting-invoice versus item-invoice
Credit sales and purchases with bill references
Credit notes and debit notes
Party ledgers and statements
Lab
Record 20 sales, 15 purchases and 4 returns for the wholesaler and print party statements.
Homework
Write the steps to correct a voucher posted to the wrong party and test them.
Deliverable
Party statement set.
Weekly checkpoint
Scenario questions on returns and a practical.
You will be able to
Enter and correct all common vouchers, including sales, purchases, notes, contra and journal entries.
Week 8: Journal, adjustments and corrections
Theory
Journal vouchers for non-cash events
Alter, delete and the audit trail
Reversing journals and period-end entries
Narration standards
Lab
Enter 10 adjusting journals, alter three vouchers and review the audit trail.
Homework
Write narration for 10 vouchers following the standard.
Deliverable
Adjustments register and narration list.
Weekly checkpoint
Journal selection and correction tasks.
You will be able to
Enter and correct all common vouchers, including sales, purchases, notes, contra and journal entries.
Week 9: Daybook review and vouchers practice
Theory
Daybook and register review
Voucher classes and numbering
Printing invoices and vouchers
Typical data-entry errors and checks
Lab
Complete a one-month data entry for the wholesaler from source documents, then peer-check a classmate's entries and log differences.
Homework
Create a personal checklist of five data-entry checks.
Deliverable
Month entry set and peer-check log.
Weekly checkpoint
Timed data-entry test with an error-spotting component.
You will be able to
Enter and correct all common vouchers, including sales, purchases, notes, contra and journal entries.
Inventory management Weeks 10–13
Week 10: Stock items, groups and units
Theory
Stock groups, categories and items
Units of measure and alternate units
Opening stock and valuation in simple terms
Stock summary report
Lab
Create 40 stock items with units and opening stock; produce a stock summary.
Homework
Convert 10 sales from boxes to pieces using alternate units.
Deliverable
Item master and stock summary.
Weekly checkpoint
Unit-conversion questions and item creation task.
You will be able to
Maintain inventory with units, godowns, batches, price lists, stock journals and valuation methods.
Week 11: Stock valuation methods
Theory
Weighted average and FIFO with worked numbers
Effect of valuation on profit
Stock journal and adjustments
Cost of goods sold link
Lab
Compute closing stock and COGS under both methods for a data set and compare profit.
Homework
Explain to a non-accountant why two methods give different profit.
Deliverable
Valuation comparison sheet.
Weekly checkpoint
Calculation test: valuation and profit effect.
You will be able to
Maintain inventory with units, godowns, batches, price lists, stock journals and valuation methods. Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions.
Week 12: Godowns, batches and expiry
Theory
Multiple godowns and transfers
Batch-wise details and expiry in outline
Rejections and damages
Negative stock and how to prevent it
Lab
Set up two godowns, transfer stock, track a batch item and handle a damaged-goods write-off.
Homework
Write a short control note to prevent negative stock.
Deliverable
Godown transfer and batch report.
Weekly checkpoint
Practical and scenario questions.
You will be able to
Maintain inventory with units, godowns, batches, price lists, stock journals and valuation methods.
Week 13: Price lists, discounts and stock reports
Theory
Price levels and discount handling
Purchase and sales order outline
Stock ageing and reorder-level thinking
Physical stock verification
Lab
Create price lists for retail and wholesale customers, apply discounts and verify stock with a physical count.
Homework
Identify slow-moving items from a stock ageing report.
Deliverable
Price list, order flow note and verification sheet.
Weekly checkpoint
Stock report interpretation and a practical.
You will be able to
Maintain inventory with units, godowns, batches, price lists, stock journals and valuation methods.
GST accounting Weeks 14–17
Week 14: GST principles and set-up
Theory
What GST is: tax on supply and input credit
CGST, SGST, IGST and place of supply
GST registration details and HSN/SAC in outline
Example rates versus actual rates: how to check the official portal
Lab
Enable GST in the company, set up tax ledgers and classify 15 supplies as intra- or inter-state using example rates from the trainer.
Homework
Write why a rate must be checked from an official source before use.
Deliverable
GST set-up and classification sheet.
Weekly checkpoint
Mechanism questions and a classification task.
You will be able to
Record GST transactions correctly and review GST reports, input credit and mismatches.
Week 15: GST sales and purchase entries
Theory
Tax invoice and bill of supply
Sales and purchase vouchers with GST
Reverse charge and ineligible credit in outline
Returns: credit and debit notes with GST
Lab
Enter 15 GST sales and 15 GST purchases with returns and review invoice fields.
Homework
Check three invoices for GSTIN, place of supply and tax split.
Deliverable
GST voucher set and invoice checks.
Weekly checkpoint
Invoice-reading questions and a GST entry task.
You will be able to
Record GST transactions correctly and review GST reports, input credit and mismatches.
Week 16: GST reports and input credit
Theory
Output and input registers
Net payable and set-off in simple terms
Matching purchase register to supplier data in outline
Common mismatches and follow-up
Lab
Prepare the net GST position for a month, compare with a mock supplier list and prepare a follow-up list.
Homework
Write an email asking a supplier for a missing invoice.
Deliverable
Net GST working and mismatch list.
Weekly checkpoint
Calculation and mismatch-hunt tasks.
You will be able to
Record GST transactions correctly and review GST reports, input credit and mismatches.
Week 17: Return preparation review and record keeping
Theory
Return summary review before filing, by the responsible person
E-invoice and e-way bill concepts in outline
Record retention and audit readiness
Typical GST errors seen in small firms
Lab
Review a mock return summary for errors and prepare a pre-filing checklist; no filing is done in class.
Homework
List five documents to keep for each month.
Deliverable
Pre-filing checklist and error list.
Weekly checkpoint
Checklist-based questions and a review task.
You will be able to
Record GST transactions correctly and review GST reports, input credit and mismatches.
TDS, TCS and credit control Weeks 18–19
Week 18: TDS and TCS with examples
Theory
TDS: deduct from payment and deposit with government
Common payment categories where deduction may apply, to be checked in current rules
TCS: seller collects from buyer in specified cases
Recording liabilities with example rates and stated assumptions
Certificates and due dates from official sources
Lab
Book a consultant fee with TDS and a sale with TCS using clearly labelled example rates and pass the deposit entries.
Homework
Prepare a list of items to verify from official sources before real entries.
Deliverable
TDS and TCS entries with assumption notes.
Weekly checkpoint
Calculation and mechanism questions.
You will be able to
Record TDS and TCS using example rates with stated assumptions and verify current rules from official sources.
Week 19: Receivables, payables and interest
Theory
Bill-wise tracking and ageing
Credit policy and follow-up
Interest on overdue balances in outline
Advance receipts and adjustment
Payment planning for suppliers
Lab
Analyse ageing data of 20 parties, rank follow-ups and draft reminders in Tamil and English.
Homework
Write a polite payment reminder.
Deliverable
Ageing analysis and reminder drafts.
Weekly checkpoint
Case questions on credit and a report task.
You will be able to
Manage bill-wise receivables and payables, interest and credit follow-up.
Reconciliation and reports Weeks 20–22
Week 20: Bank reconciliation
Theory
Why books and bank differ
Timing differences and missing entries
Using bank reconciliation in TallyPrime
Reconciliation statement
Controls and review
Lab
Reconcile two months of a bank statement, record charges and interest and prepare a statement.
Homework
Explain each difference in plain words to a shop owner.
Deliverable
Reconciliation statements.
Weekly checkpoint
Numeric reconciliation test and Tally practical.
You will be able to
Reconcile bank statements and build a month-end closing routine with reports and an owner summary.
Week 21: Period-end adjustments and closing
Theory
Depreciation, accruals and provisions in Tally
Period lock and audit trail
Trial balance review for abnormal balances
Month-end checklist
Lab
Post five adjustments, review abnormal balances and lock the month.
Homework
Create a month-end checklist for your own use.
Deliverable
Adjusted trial balance and checklist.
Weekly checkpoint
Adjustment task and review questions.
You will be able to
Reconcile bank statements and build a month-end closing routine with reports and an owner summary. Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions.
Week 22: Financial statements and interpretation
Theory
Profit and loss, balance sheet, cash flow views
Ratios: gross margin, net margin, current ratio
Comparing periods
Exporting to Excel and a one-page owner summary
Lab
Prepare statements for two months, compute ratios and explain why profit and cash differ.
Homework
Prepare three questions an owner may ask.
Deliverable
Statement pack with ratios and summary.
Weekly checkpoint
Interpretation questions and a report task.
You will be able to
Reconcile bank statements and build a month-end closing routine with reports and an owner summary.
Capstone practice Weeks 23–24
Week 23: Capstone practice: full-month books
Theory
Planning the work from documents to reports
Quality checks and error logs
Ethics: confidentiality and accuracy
Presenting to a non-accountant
Lab
Work on a full capstone data set independently: vouchers, inventory, GST, TDS or TCS examples, reconciliation and statements.
Homework
Keep a daily log of problems and how you solved them.
Deliverable
Capstone work in progress with error log.
Weekly checkpoint
Mid-capstone review and a quick quiz.
You will be able to
Enter and correct all common vouchers, including sales, purchases, notes, contra and journal entries. Maintain inventory with units, godowns, batches, price lists, stock journals and valuation methods. Record GST transactions correctly and review GST reports, input credit and mismatches. Record TDS and TCS using example rates with stated assumptions and verify current rules from official sources. Manage bill-wise receivables and payables, interest and credit follow-up.
Week 24: Capstone submission and viva
Theory
Final checks and trace from reports to vouchers
Preparing the owner summary
Viva preparation
Next learning steps
Lab
Finalise the capstone company, present for ten minutes and answer viva questions on three traced entries.
Homework
Self-assess using the rubric and list three improvements.
Deliverable
Final capstone, owner summary and presentation.
Weekly checkpoint
Capstone assessment with a viva.
You will be able to
Apply double entry and prepare a trial balance, profit and loss account and balance sheet from transactions. Configure TallyPrime companies, groups, ledgers, voucher types and security for a business. Reconcile bank statements and build a month-end closing routine with reports and an owner summary.
Sample lessons
Week 7
Double entry and the voucher
Every transaction has two sides. Something is received and something is given. Double entry records both, so total debits always equal total credits. In TallyPrime you enter each transaction as a voucher, such as Payment, Receipt, Sales or Journal, and Tally posts it to the correct ledgers. If you choose the wrong ledger or voucher type, reports will be wrong even though the voucher looks fine.
Transaction
Debit
Credit
Cash sale ₹2,000
Cash
Sales
Electricity paid ₹1,800
Electricity expense
Bank
Credit purchase ₹20,000
Purchases
Supplier
Customer pays ₹5,000
Bank
Customer
Step by step
Ask: what came in and what went out?
Choose the voucher type: Sales for a sale, Payment for money going out.
Select the correct ledgers and enter amounts and narration.
Check the posted effect in the ledger and the daybook.
Verify that the trial balance still balances.
In real life
A Madurai stationery shop sells notebooks worth ₹2,000 for cash. Cash increases (debit) and sales income increases (credit). The same voucher feeds the daybook, the cash ledger and the profit and loss account.
Worked example
Problem. The shop pays electricity bill ₹1,800 by bank transfer. Which accounts are debited and credited?
Solution. Debit Electricity Expense 1,800 because an expense is incurred; credit Bank 1,800 because the bank balance falls. Voucher type: Payment.
Common mistakes
Debiting the bank when money leaves it.
Using Journal for everyday cash and bank entries instead of Payment and Receipt.
Leaving narration empty so nobody can explain the entry later.
Try it yourself
Write the debit and credit for buying a computer for ₹40,000 by cheque.
Write the entry when a customer pays ₹5,000 against an earlier credit sale.
Week 20
Bank reconciliation step by step
The bank statement and your cash book rarely agree on the same date. Timing differences such as cheques issued but not yet presented, and deposits not yet credited, are normal. Items like bank charges or interest are in the bank but missing from your books. Reconciliation lists every difference, corrects your books for the real ones and explains the rest, so you know your true bank balance.
1Cash book balance
2Add/less items missing from books
3Adjusted book balance
4Add/less timing items
5Bank statement balance
Step by step
Tick each entry that appears in both the cash book and the statement.
List unticked cash book items: cheques not presented and deposits not credited.
List unticked statement items: charges, interest and direct credits not in your books.
Record the missing items in your books.
Confirm adjusted book balance matches the statement after timing differences.
In real life
A garment trader sees ₹84,500 in the books but the bank shows ₹86,250. Reconciliation finds a ₹6,000 cheque still with a supplier, a ₹4,000 deposit made after bank cut-off and ₹250 of charges not entered.
Worked example
Problem. Book balance ₹84,500; unpresented cheque ₹6,000; uncredited deposit ₹4,000; bank charges ₹250. Find the statement balance.
Treating timing differences as errors and changing the books.
Not recording bank charges and interest in the books.
Reconciling only the total without ticking individual entries.
Try it yourself
Reconcile a statement showing ₹52,000 when the books show ₹54,500 with two items in transit.
List three reasons a cheque you issued may not appear on the statement.
Try the questions
The same skills are asked at three levels: School (Classes 6–12), College and Professional. Switch the level and the language (English or Tamil), and say how sure you are before you check: knowing what you are unsure about is part of learning.
Classes 6–12: everyday examples, no prior knowledge. Practice only. Nothing here is graded or saved.
Question 1 / 4 · Accounting equation
Ravi's tea stall has assets worth ₹10,000. He owes ₹4,000 to a supplier. How much is Ravi's own money (capital) in the stall?
Projects
Wholesale Stationery: Complete Software Books
A Madurai stationery wholesaler sells to retailers across Tamil Nadu and a few buyers outside the state. Build a full year-like data set of two months in TallyPrime with stock, GST using trainer-given example rates, TDS or TCS examples, bank reconciliation and statements.
Tasks
Set up the company, ledgers, stock items, units and godowns.
Enter vouchers for both months with bill references and handle returns.
Record GST entries and prepare the net payable working.
Book one TDS and one TCS example with stated assumptions.
Reconcile the bank, close the period and prepare statements and an owner summary.
Sample input
Sale to Kavya Stores (Chennai) 400 notebooks at 20 plus example tax; purchase from Meena Traders on 30 days credit; bank charges 250.
Expected output
Agreeing trial balance, stock summary matching physical count, GST working with explanations, TDS and TCS ledgers, a reconciliation statement and an owner summary.
How it is assessed
Criterion
Weight
Voucher and ledger accuracy
25%
Inventory and valuation
15%
GST treatment and reports
20%
TDS/TCS examples with assumptions
10%
Reconciliation and statements
20%
Explanation and ethics
10%
Stretch challenge: Add a price-level strategy and show its profit effect.
Debtor Recovery and Cash Plan
Prepare a bill-wise ageing for 25 parties and a 30-day cash plan with collection follow-ups and supplier payments.
Tasks
Create ageing reports.
Rank follow-ups.
Draft reminders.
Prepare a 30-day cash plan.
Sample input
Retailer: 48,000 due, oldest bill 63 days; Supplier: 55,000 due in 10 days.
Expected output
Ranked follow-up list, drafts and a cash plan table with expected inflow and outflow.
How it is assessed
Criterion
Weight
Correct ageing
30%
Prioritisation
30%
Communication
20%
Cash plan realism
20%
Stretch challenge: Add a best-case and worst-case view.
How you are assessed
Each week: ten questions (concept, calculation, document reading, one diagram question) and a TallyPrime task of 40 minutes on unseen data; mid-course and final practical exams use full-month data.
Practical work. Learners enter vouchers, manage stock, treat GST, reconcile and report on unseen data; results are compared with an answer key and traced to source documents.
What trainers look for
Weight
Accuracy of entries and reports
40%
GST, TDS/TCS and stock treatment
25%
Reconciliation and review
20%
Documentation and ethics
15%
Where this can lead
Prepares you for accountant-assistant, accounts-executive and billing roles using accounting software.
Prepares you for GST-support and bookkeeping tasks and further accounting study.
These describe skills you will build. ADIVAS does not guarantee jobs, placement or salary.
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